Companies House has introduced new identity verification requirements for company directors and people with significant control (PSCs). If you run a limited company, it's important to understand what these changes mean for you and what you need to do to stay compliant.
Whether you've recently set up a company or have been running one for years, here's a straightforward guide to the new requirements and how to complete the process.
Identity verification is part of Companies House's wider changes to improve transparency, reduce fraudulent company registrations and make it harder for people to misuse UK company records.
Under the new rules, individuals in certain company roles must verify their identity with Companies House. Once you've completed verification, you'll receive a unique Companies House personal code.
This code links your verified identity to your company records and is used to confirm that you've completed the required checks.
The requirements apply to company directors and people with significant control (PSCs).
A PSC is someone who has significant influence or control over a company. This commonly includes individuals who:
You may be both a director and a PSC. If you are, you need to make sure you meet the verification requirements for each relevant role.
If you're registered as a PSC, you must provide your Companies House personal code and confirm that your identity has been verified.
There is a 14-day period in which to submit these details. The dates depend on your circumstances, including when you were registered as a PSC and whether you're also a director of the company.
It's important to check your individual deadline rather than assume the same date applies to everyone.
You can submit your details through the official Companies House service:
Provide your PSC identity verification details
You'll need your Companies House sign-in details, your company number and your personal code.
Failing to meet the identity verification requirements can have serious consequences. Depending on the circumstances, you may be committing an offence and could face a financial penalty or fine. A note may also be added against your name on the public Companies House register.
If you're unable to submit your details before your deadline, you can request a 14-day extension through the Companies House service. This must be requested before your existing deadline passes.
Don't leave it until the last minute. Checking your requirements in advance gives you time to complete the process and resolve any issues.
Identity verification is separate from your company's registered office address, but both form part of your company's ongoing compliance responsibilities.
Your registered office address is the official address recorded at Companies House. It is where official correspondence can be sent and must meet Companies House requirements.
At The Workstation, we provide registered office address and virtual office services to help businesses establish a professional UK presence without using their home address as their company's registered address.
However, using a registered office address service does not remove your responsibility to meet Companies House identity verification requirements. Directors and PSCs remain responsible for ensuring their own details are verified and submitted when required.
Setting up and running a limited company involves more than simply registering your business. Keeping your company information up to date and understanding your ongoing responsibilities are equally important.
Our Virtual Office Services can provide a professional registered office address, directors' service address and business address, depending on the services you choose.
These services can help you keep your home address private while giving your business a more professional presence.
If you're setting up a new company or reviewing your current arrangements, we're here to help you understand the address services available to you.
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If you're a company director or PSC, make sure you:
For the latest requirements and official guidance, always refer to Companies House.
This article is intended as general information and does not constitute legal advice. Requirements and deadlines may vary depending on your circumstances.